Over The Edge is back, and we need Volunteers!
Volunteer Roles and Responsibilities
Below is a detailed breakdown of event volunteer roles. Roles will be split into 2 shifts (except for Rope Volunteers). Shifts will be 8 AM-12:30 PM and 12:00 PM-5:00 PM. Please note that Event Volunteers are separate from Ropes Volunteers, who work directly with our Technical Team, and will be explained in further detail later in this document. If needed, we may need to pull from the Event Volunteer group if Ropes Volunteer numbers are low.
- Registration area volunteers (2 volunteers)
- Staging area volunteer (1 event volunteer)
- Escorts (1 volunteer)
- Landing zone (1 volunteer)
- Radio personnel (1 volunteer)
- Announcer/emcee (1 volunteer)
REGISTRATION AREA VOLUNTEERS (2 Volunteers Per Shift)
Before participants arrive:
- Introduce yourself in person and perform radio check with staging area ropes volunteers
- Introduce yourself to the group escorts ensuring they know who is on the escort team Duties:
- Use the master schedule to determine which participants will be arriving for which registration time. Ensure they are at the correct registration time and check them off as they register
- Have them complete a participant waiver and bring it with them to staging
- Provide them with a wrist band (if this is the method for waiver identification)
- Provide each participant with a name tag that is clearly visible
- Collect all droppable items from participants including phones, keys, coins, etc.
- For the first 1.5-2 hours, send participants toStagingas they arrive
- After about 2 hours, have participants come together in groups of 2-6
- Radio staging to see if they are ready for the next group
- People will come late (and early) but do your best to keep them in their designated groups.
- The goal is to move participants through the process efficiently and quickly a) If participants come too early,i.e., more than 45 minutes, ask them to return at their designated registration time b) Perform two-time checks every hour by recording the arrival time of two participants
STAGING AREA VOLUNTEER (1 Volunteer Per Shift)
- Ask each participant to double-check their pockets and provide a safe place for these valuables to be stored until after the event.
- Manage GoPro use & charging
- Duties as assigned on-site by OverTheEdge Staging Manager
ESCORTS ( 1 Volunteer Per Shift)
- Assigned to lead participant groups through different stages of the event
- Registration to staging; brings groups of 2-6 to the staging area, returns to registration to wait for the next group.
- Staging to Training (roof); brings groups of 2-6 to the roof, returns to staging to wait for next group
- ALL MEDIA PERSONNEL MUST HAVE A DESIGNATED NON-PROFIT VOLUNTEER WITH THEM AT ALL TIMES
LANDING ZONE (1 Volunteer Per Shift)
- Meet rappelers at the ground exclusion zone to escort them back to Staging to remove gear.
- OR meet rappelers at the ground exclusion zone to take off their gear, and run the gear back to the staging room
RADIO PERSONNEL (1 Volunteer Per Shift)
- Volunteer stationed on the roof to let announcer know who is rappelling when they go over, and what rope they are on
- Organize participants away from the edge and ensure there is an order to who is next inline
- Communicate with the Announcer/MC who is going over and who is next
- OTE Techs will not be able to radio down to the announcer
ANNOUNCER/EMCEE (1 Volunteer Per Shift)
- It is your job is to let spectators know who is rappelling and on what rope
- Have one person monitor the radio and communicate with the Roof Top Radio Volunteer on who is going over and who is “on deck”
- Announce who is currently rappelling and who will be rappelling next.
- Add info about the nonprofit, person rappelling, or how to participate next year from the nonprofit-provided fact sheet.