Working with United Way of Southeast Missouri is extremely rewarding and requires flexibility, an upbeat, 'can-do' attitude, and a willingness to wear many hats, as we are a small team.
United Way of Southeast Missouri is an equal opportunity
employer. We embrace diversity and are committed to creating an inclusive
environment for all employees and volunteers.
We value the two-way learning that working with students provides and regularly offer internships in all areas of our work. An internship at United Way offers students the opportunity to work closely with professional staff and various community organizations to promote health and human services programs in achieving our mission. Our interns leave with an understanding of working in the nonprofit sector and documents that demonstrate their work here, whether in graphic design, human resources, social work or community impact.
If you are interested in earning real-world experience while helping your community, please send your resume with a cover letter stating why you are a good candidate to Elizabeth.shelton@unitedwayofsemo.org
Purpose:
Assist Executive Director (ED) and Team with administrative duties in all aspects of the organization. Answer phones and greet guests; maintain office equipment and supplies; assist with distribution of information and mail; help as needed with campaign pledge entry into donation software; assist with other data entry, typing, reports, and presentations.
Duties and Responsibilities (included but not limited to):
- Answer phone calls, provide information to callers or connect callers to appropriate people, handle requests and queries appropriately
- Greet guests in a businesslike manner and provide general support to visitors
- Support managers and executive with daily clerical tasks
- Produce reports, create spreadsheets, presentations and briefs as needed
- Develop and carry out an efficient documentation and filing system
- Plan meetings, schedule appointments, update calendars and take minutes as needed
- Compose and type regular correspondence, invitations, and informative material
- Maintain office equipment
- Process mail and oversee all bulk mailings
- Process campaign pledges and payments as required
- Process Accounts Payable information as required
- Develop and maintain positive, effective working relationships with community leaders, volunteers, and staff
- Monitor office supplies and research advantageous deals or suppliers
- Represent the organization in community groups and committees as required and where appropriate
- Communicate mission of organization when and where appropriate
- Assist with additional operations of organization as requested by ED
Requirements:
- High School degree, plus proven experience as an administrative assistant or in other secretarial position
- Excellent verbal and written communication skills
- Full comprehension of office management systems and procedures